Mend the Holes in Your Leaky Bucket: 10 Best Practices for Customer Retention

Written by Lori Carr from Lori Carr & Associates.

There’s a hole in the bucket, dear Liza, dear Liza.
There’s a hole in the bucket, dear Liza, a hole.

I remember singing that old German song as a child. Well, I’m singing it again as a customer experience expert, and this time, it’s about business: the bucket is your company, and your customers are slipping away through the holes.

Whether you’re a mid-sized company or a Fortune 200 enterprise, high customer retention is a survival priority in today’s business environment, and increasing retention is a core strategy for remaining competitive. Need proof? Recent statistics underscore the tremendous value of loyal customers:

“80% of your future business will come from 20% of your current customers.” (Gartner)

The probability of selling to an existing customer is 60–70% while the probability of selling to a new prospect is 5–20%.” (Marketing Metrics)

SaaS customer retention strategies a must

Despite those realities, some company leaders assume that relationships with their existing customer base can coast along on autopilot after initial acquisition, without requiring ongoing investment on the company’s part; but that assumption is mistaken, and very costly.

If customers are not treated as your company’s most valuable asset—with the utmost attention paid to providing customer experience excellence and helping customers to realize maximum product value—they will leave, taking your predictable revenue and profits with them. In my view, that’s a compelling argument for a sound customer retention strategy.

Special attention is given in this article to SaaS companies: given a churn-vulnerable business model of services offered monthly, often without a long-term contract, plus mounting pressure from Wall Street to increase retention and accurately predict revenue, I urge you to take advantage of the following client retention strategies.

As a business consultant, I focus on key steps to maximize true value for both customer and company. I want to help company leaders succeed in their customer retention efforts by sharing the approaches I’ve learned and created over my 25 years of professional experience.

Top 10 best practices to mend the customer retention holes in your leaky bucket

1. Exceptional Service for Current Customers

In a highly competitive, constantly changing marketplace with ever-rising customer expectations, I cannot overemphasize the importance of outstanding service to existing customers. Exceptional service—relationship-driven, value-focused, free of dis-satisfiers that drive churn—is the indisputable foundation of customer retention and a critical starting point in formulating your company’s retention strategy.

2. Voice-of-the-Customer Program

Understanding what your customers think is essential to high retention. VoC research can inform all aspects of engagement as well as actions to improve the service experience and increase realized product value, but I see many companies using oversimplified methodology (hint: one question is not enough). Strategically designed surveys yield valuable insights into what really matters—especially unmet needs or weaknesses causing dissatisfaction and deflection. From a SaaS/Cloud technology perspective, another way to receive immediate customer insight is the use of product health monitoring tools to view indirect VoC data. For example, Totango lets you observe how customers adopt and use SaaS technology along lifecycle stages, which acts as an early warning system enabling your company to offer assistance right where customers need it. This proactive approach to customers empowers them to achieve more successful business outcomes.

3. Customer and Lifecycle Journey Mapping

There are several approaches to journey mapping. First, you need to know, from the inside out, how customers flow through your organization: is that flow logical, simple, and streamlined, and does it produce a high-quality, consistent, repeatable experience? Journey mapping identifies challenges that customers encounter, plus opportunities to make changes that create value and deepen engagement while trimming cost. A second type of lifecycle journey mapping is particularly relevant to SaaS and Cloud technology companies – it’s looking from outside in at how a customer progresses in adopting your product. For example, Totango’s service monitors leading health indicators based on where each customer is in their adoption journey, allowing companies to respond proactively and contextually, either to problems or opportunities. Chief Customer Officer Omer Gotlieb explains Lifecycle Journey Mapping here.

4. Customer Segmentation

I find that segmentation is powerful when tied to overall company goals and focused on increased value for customers. Categorizing customers into market or service groups points you toward winning and retaining “the right customers.” Customizing your service delivery to different segments also helps to utilize limited resources wisely.

5. Proactive Customer Service

Reacting to customer service requests is a performance baseline—but forecasting and responding to customer expectations proactively is an entirely different endeavor. For example, are you conducting site visits with your most valued customers to learn their needs, help them to realize product value, and gather insights for new product features? I highly recommend this type of anticipatory service approach, which is now commonly called “Customer Success” to differentiate it from the more reactive customer service function.

6. Engagement and Retention Marketing

Proactive outreach is an uncommon but very promising approach for creating customer value and profit potential while preserving existing revenues. Interactions that educate current customers, stimulate use of your product, and resolve issues also foster an invaluable emotional connection. Using information from SaaS health monitoring tools and customizing outreach to the individual needs of each customer is a smart step toward proactive service. If conducted in a manner that respects your customers’ time and privacy, this type of marketing is a service experience differentiator, building the relationships that lead to loyalty.

7. Assistive Technology

The SaaS/Cloud technology roster used to support customer loyalty is changing everything. I advocate using customer health dashboards and social media scanners as well as other enabling technologies in the areas of VoC and customer intelligence, application adoption monitoring, and engagement and retention marketing. By purposely facilitating ongoing customer relationships post-sale, these tools provide a powerful competitive advantage.

8. Loyalty Rewards

Customers review where their money is spent and consolidate their purchasing under loyalty programs featuring rewards that they actually want. What are your loyalty program’s objectives, strategies, positioning, and value? For maximum appeal, offer customer-relevant reward options and a quick, easy redemption process.

9. Customer Win-Back

Did some customers leave? Don’t let it end there. Reach out to understand what happened; tell them about the changes you’ve made to resolve the issues that led to their departure; share your exciting roadmaps and future vision; entice them to come back with a loyalty offer they’ll value—and then keep them with excellence.

10. Employee Engagement

Last but certainly not least, happy employees are a crucial prerequisite for happy customers: the relationship between employee engagement and customer engagement is undeniable. Therefore, it is vital to ensure that employees throughout your company are educated, encouraged, and empowered to promote and enact your customer retention strategy at all times.


Lori-website-sm1About the Author

Lori Carr, president and founder of

Lori Carr & Associates

, is a customer experience pioneer and expert. Working with Fortune 500 companies for the past 25 years, she helps popular brands and emerging brands to dramatically increase retention, loyalty, and profitable revenues.


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